PRIVACY NOTICE FOR CAREERS IN RACING – A BHA WEBSITE

What does this policy cover?

This policy describes how The British Horseracing Authority Limited (also referred to as “the BHA”, “we” or “us”) will make use of your data in order to manage and administer the www.careersinracing.com website (our site).

It also describes your data protection rights, including a right to object to some of the processing which the BHA carries out. For more information about your rights, and how to exercise them, go to the “What rights do I have?” section.

What information do we collect?

We collect and process personal data about you when you:

• fill in your details on our site, register for our newsletter and participate in any interactive functions on our site or when you report a problem with our site;
• fill in your details or register for our newsletter via any of our landing pages;
• fill in your details or register for our newsletter using a Racing to School contact form or other such contact form such as feedback forms provided at training providers and equine colleges;
• enter one of our competitions;
• otherwise provide your details to us by phone, e-mail or in writing.

The information you give us may include your name, e-mail address, date of birth and location.

We do not collect any information from third parties in respect of the use of our site or the Careers in Racing initiative.

Children

We recognise that children aged 13 to 16 may use our site to learn about careers in racing and how to gain work experience in the industry.

If someone under 16 wants to subscribe to our newsletter, a parent or guardian must give marketing consent.

How do we use this information, and what is the legal basis for this use?

We process this personal data for the following purposes:

• As required by the BHA to conduct our business and pursue our legitimate interests, in particular:
  • we will use your information to respond to any comments or complaints you may send us;
  • we monitor use of our websites and online services, and use your information to help us monitor, improve and protect our products, content, services and websites, both online and offline;

• we will use your information to send you marketing where we don’t need your consent- via post, phone or targeted direct marketing via the internet, such as through social media sites;

• • we will use data in connection with legal claims, compliance, regulatory and investigative purposes as necessary (including disclosure of such information in connection with legal process or litigation); and
• Where you give us consent:
  • we place cookies and use similar technologies in accordance with our Cookies Policy and the information provided to you when those technologies are used;
  • to provide you with newsletters for which you have chosen to subscribe;
  • to send you and similar people social media advertising;
  • to administrate our competitions; and
  • on other occasions where we ask you for consent, we will use the data for the purpose which we explain at that time. 

Withdrawing consent

Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above.  To withdraw your consent at any time, please email info@careersinracing.com or activate the unsubscribe function on an email.

Who will we share this data with, where and when?

We share your information with IT data processors that provide services to the BHA. They host, support, and maintain our software.

We also share data with other processors that provide services such as digital consultancy, user experience design, email database hosting, and service email distribution. One provider operates outside the EEA in Australia. We protect this transfer using model contractual clauses. A copy of these clauses is available on request via the BHA contact details below.

We share information with social media platforms to support targeted marketing. This includes Custom and Lookalike Audiences on Facebook. The BHA acts as a joint controller with Facebook Ireland for this processing.

You can contact the BHA for information about this arrangement. However, Facebook is responsible for handling data protection rights requests. Facebook’s Data Policy explains how it processes personal data and how rights can be exercised.

Personal data may also be shared with government authorities or law enforcement where required. This may happen when the law requires it, or when necessary to protect our legitimate interests.

Information shared in public areas of the site, or included in a CV or profile database, may be accessed and used by third parties. We are not responsible for how third parties use personal data that has been shared publicly.

What rights do I have?

You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format, and to ask us to share (port) this data to another controller.

In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement).

These rights may be limited, for example, if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping.

To exercise any of these rights, you can get in touch with us – or our data protection officer – using the details set out below. If you have unresolved concerns, you have the right to complain to an EU data protection authority where you live, work or where you believe a breach may have occurred. This is likely to be the Information Commissioner’s Office in the UK.

How do I get in touch with you, or your data protection officer?

We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, or would like to opt out of direct marketing, you can get in touch at dataprotection@britishhorseracing.com or by writing to either the Head of Legal or Data Protection Office c/o British Horseracing Authority, Holborn Gate 26 Southampton Buildings, London, WC2A 1AN.

How long will you retain my data?

Where we process your personal data on the basis of your consent, we do this for as long as your consent is active.

Changes to our privacy policy

Any changes to this privacy policy will appear on this page. Where appropriate, we will also notify you by email. Please check this page regularly for updates or changes.